Job Details

2025-2026 SCHOOL YEAR ROLE

WHO WE ARE

At Tulsa Honor Academy (THA), we are on a mission to equip all scholars with the academic skills, content knowledge, and ethical character required for college graduation and life success.

We believe ALL scholars, regardless of race, background, income or ability, can achieve at high levels. We work relentlessly to ensure 100% of scholars are on a path to go to and graduate from a college of their choice, beginning in the fifth grade.

Opening our doors in 2015 with 92 fifth grade scholars, THA will grow to serve over 1,300 scholars in grades 5-12 across our two campuses in the 2024-2025 academic year.

When you join the THA Familia, you are joining a team with an unwavering commitment to ensuring scholars in our community have access to a high-quality, college preparatory education. One that is focused on developing successful college graduates who will become well-rounded, engaged individuals who will transform their communities.

Candidates must share our unshakeable belief that all scholars can achieve when given the opportunity. Sound like you?

WHO YOU ARE

• You are a firm believer that all scholars can go to and graduate from college.
• You demonstrate determination and know that the work is hard, but worth it.
• You display humility through consistent self-reflection, problem solving and implementation of feedback.
• You believe in team first and know that success is not defined by individuals, but by the team itself.
• You demonstrate a commitment to structure knowing that school-wide systems are critical elements of our scholars' success and network-wide systems support consistency and equity.
• You are a proactive communicator who does so clearly and concisely with scholars, families and staff.
• You are nerdy about ensuring scholars have access to rigorous academic instruction, including deep and complex content.
• You desire to be in the trenches with us and our kids and can engage and motivate diverse stakeholders.
• You are goal-oriented and set meaningful, ambitious goals and achieve success despite potential obstacles or setbacks.
• You are always hungry for more and have a deep desire to be an expert in your field
• Grit and an indomitable spirit are an instinctual reaction when the work is hard in order to achieve our mission and you display ingenuity, resourcefulness and tenacity to tackle complex problems.

WHAT YOU'LL DO

As THA continues to grow, the Executive Assistant will build the Chief Executive Officer's capacity by providing administrative and project management support. The Executive Assistant is key to maximizing the CEO's productivity and effectiveness. The ideal candidate is proactive, self-motivated, detail-oriented, analytical and eager to work in a fast-paced environment.

Core Commitments

• It is hard, but joyful - for kids and adults. You work hard, but love just as hard.
  • Develop a palpably positive school climate with frequent and authentic instances of shared smiling, laughter and enthusiasm where joy is deeply rooted in achievement, the content, and team/individual successes.
  • Believe that scholar actions and mindsets stem from teacher actions and mindsets
• Back-to-basics, liberal arts school - You have a fundamental belief in teaching kids to be critical thinkers through ELA and STEM.
  • Display that you value risk-taking, especially when the work is challenging. Expect all scholars to attempt all work, take academic risks, and learn from their mistakes.
• Structure Driven School - You sacrifice autonomy in exchange for consistency and commitment to a shared definition of excellence.
  • You sweat the small stuff
  • Know that warm and strict are not opposites
• Team, team, team - You support our community, learn from one another and respect each other enough to hold high expectations for ourselves and our scholars.
  • Value parents as our partners
  • Model what you expect because you know adults drive culture
  • Believe in a all hands on deck mentality
• Constant Improvement - You model what it really means to receive feedback.
  • Gain energy from the feedback cycle, not lose it
  • Looking in the mirror rather than pointing out the window
  • Use feedback to make productive changes in performance
• Diversity and Equity - You believe institutions thrive with diverse people and backgrounds
  • Ensure our community is an inclusive and safe place
• People, paper, college - What you invest in says a lot about what you prioritize
  • Supporting teammates, families and scholars
  • Do whatever it takes to ensure our scholars go to and graduate from college

Core Responsibilities

• Operational and Administrative Support to CEO: The Executive Assistant is responsible for strategic calendar management, formatting information for internal and external communications (memos, emails, presentations, reports), preparing for meetings (scheduling, space, set-up, follow up), responding to phone and email inquiries, acting as the point of contact between CEO and individuals, key project support and record keeping. Administrative support also includes responding to phone and email inquiries, and creating and formatting reports. The Executive Assistant must maintain the highest degree of confidentiality at all times.
• Coordinate and Manage Office Operations: The Executive Assistant is responsible for supporting the CEO and broader Executive Team with operational aspects of their roles.

THE DETAILS

Qualifications/Certifications

• Bachelor's degree required
• Bilingual (Spanish/English) required
• Excellent verbal and written communication skills required
• Knowledge of Google-Suite applications required
• Bilingual (Spanish/English) required

Experience

• 2 years of experience as an Executive Assistant or similar role preferred
• Prior experience in a school serving a similar population to THA's is preferred
• Charter school experience is strongly preferred

Role

• The Executive Assistant will work on THA's Network Team and report to the Chief Executive Officer.
• Full time, year round, exempt.

Compensation and Benefits

• THA's starting salary range for Coordinators begins at $44,000. Salary is commensurate direct experience. THA's compensation includes a comprehensive benefits package. To learn more about THA's benefits, visit tulsahonor.org/careers.