Job Details

Overview

Under general supervision of the Director of Finance, accomplishes the objectives of the Accounting & Finance Department by assisting in managing all functions required to assure maximum return on company assets, establishing policies, procedures, controls with detailed audit trails, and reporting systems. Ensures all Accounting & Finance functions and programs are maintained in accordance with Generally Accepted Accounting Principles.

This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.

MINIMUM QUALIFICATIONS:

• Must be a minimum of 21 years of age.
• Bachelor's degree in Accounting, Finance or related field, Seven (7) years' Accounting & Finance experience, and Five (5) years in management capacity required.
• Additional requirements include a minimum of five (5) years in each area of responsibility: gaming & hospitality experience, processing multi-state payroll, completing 401k and Roth Year End Census, and Capital Asset and Project management.
• Experience with payroll software (e.g., UKG, WFD) required.
• Master's Degree and CPA is preferred.
• Knowledge of Tip, GITCA compliance and Sales Tax reporting preferred.
• Must be able to obtain and maintain an Osage Nation Gaming License.
• Osage preference and Native American Indian preference shall apply to all positions at Osage Casinos.

Responsibilities

SUPERVISION RESPONSIBILITIES:

• Direct reports viewable through organizational chart.

COMMUNICATION:

• Ensures company information provided by management is effectively communicated to assigned staff and ensures staff concerns, request for information and ideas for improvement are effectively relayed to management.
• Facilitates the flow of information throughout the organization.
• Stays informed of company information and communications by reviewing all e-mails, digital boards, and SharePoint.

DEPARTMENT :

• Develops strategies to optimize resource allocation and reduce waste while maintaining service quality.
• Assists in the preparation of detailed financial forecasts to support strategic planning.
• Assists in all internal business activities within the Accounting & Finance Department.
• Ensures adequate staffing coverage for the Accounting & Finance Department.
• Identifies, develops, and implements standardized accounting policies and procedures in accordance with Generally Accepted Accounting Principles.
• Assists to maintain a system of internal controls and administrative controls as related to employees, policies and procedures, fixed assets, purchases, budgeting and compliance with Generally Accepted Accounting Principles, Quarterly & Annual Payroll reporting, State Compact, NIGC MICS and Tribal Gaming Regulatory Office.
• Maintains fixed asset system, legitimacy of assets, proper accounting, and inventory of assets.
• Review and interpret unusual transactions, adjustments, or unexpected financial results to determine appropriate accounting treatment and required follow-up.
• Prepares accurate and timely financial statements and reports for all Gaming, Hospitality and Retail business activities and operations.
• Determines the cash requirements for daily funding.
• Maintains favorable working relationships with vendors.
• Ensures company expenditures and disbursements comply with company policies and have been authorized and classified correctly.
• Oversees and directs staff in the reconciliation and auditing of all general ledger accounts.
• Manages the monthly general ledger posting process.
• Prepares month-end journal entries as required.
• Prepares, processes and files various tax compliance reports.
• Oversee month-end closing procedures and prepare monthly / annual reports.
• Assists in the timely submission of all monthly, quarterly, and annual reports.
• Meets and coordinates activities with external and internal auditors, as needed, to ensure the organization complies with accounting standards and governmental regulations.
• Establishes or recommends management, major economic or financial objectives and policies for all departments.
• Keeps management teams and other departments informed of the status of activities and of significant events by attending meetings, submitting reports and meeting individually as necessary.
• Oversee the supervision of staff, including work allocation, scheduling, training, and problem resolution.
• Participates in the recruiting, interviewing, hiring, training, scheduling, supervising, evaluating, coaching, and counseling of department employees.
• Ensures adequate staffing to meet organizational needs and budgets.
• Obtains, develops, and maintains necessary personnel, training, and equipment to achieve financial, operational and compliance expectations.
• Attend regular staff meetings to ensure proper communication among personnel regarding departmental activities.
• Contributes to departmental effectiveness by identifying short-term and long-range issues and goals to provide information and proper courses of action.
• Assists managers in developing, implementing, and monitoring individual budgets.
• Coordinates the technological needs of the department, ensures staff is fully trained on systems, policies, and procedures.
• Conducts routine department evaluation and assessments of department components and staff according to established policies, procedures, and regulations for the department.
• Maintains professional and technical knowledge by conducting research, attending seminars, educational workshops, reviewing professional publications and conferring with representatives of contracting agencies and related organizations.
• Contributes team effort and accomplishes related results as required.
• Performs all other related and compatible duties as assigned.

GUEST SERVICE:

• Provides excellent internal and external guest services, always treating all guests with courtesy and consideration.
• Cooperates and communicates with all employees, always exhibiting mutual respect and consistently projecting a positive, helpful image and attitude.
• Monitors production and service levels by interacting with guests and staff.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Prior knowledge of the standards, policies, practices, and procedures of Generally Accepted Accounting Principles and Governmental Accounting Standards.
• Development, preparation, and control of budgets.
• Working knowledge of fixed asset accounting, accounts payable, payroll and data analysis.
• Managerial and statistical analysis.
• Operate business computers and office machines.
• Experience in preparing, reviewing, and analyzing operational and financial reports.
• Previous leadership supervising, training, and evaluating assigned staff.
• Communicate effectively both verbally and in writing.
• Must establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels.
• Ability to maintain strict confidentiality.
• Create and present effective speeches and presentations.
• Ability to analyze situations and adopt appropriate courses of action.
• Work independently and meet strict timelines.
• Make solid decisions and exercise independent judgment.
• Ability to manage several priorities and workflow simultaneously in a demanding environment.
• Interpret applicable federal, state, county, and local laws, regulations, and requirements.
• Willingness and ability to travel on a limited basis.

PHYSICAL DEMANDS:

• The employee is also regularly required to stand for extensive periods of time, walk, sit, and use hands to finger, handle, or feel objects, tools, or controls.
• Ability to sit, stoop, kneel, crawl, balance, or crouch while performing duties.
• Ability to use hands to finger, handle, or feel.
• Ability to use arms to reach and lift above shoulders.
• Must have normal auditory and good verbal communication.
• Ability to lift upwards of 30 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

REGULATORY COMPLIANCE:

• Monitors all relevant activities of the area of responsibility, to ensure that all applicable laws, rules, regulations and controls of the organization, and the National Indian Gaming Commission (NIGC) and the Osage Nation Gaming Commission (ONGC) are understood and enforced by all applicable personnel.
• Maintains excellent working relationships with other Company staff and all applicable regulatory commissions and other agencies as may be applicable to ensure compliance.
• Performs all duties in accordance with company core values, objectives of the Osage Nation, internal policies and procedures, as well, as applicable laws and gaming regulations, including but not limited to, the state-tribal compact, IGRA, MICS, ONGR, the Bank Secrecy Act, Office of Foreign Asset Control, USA Patriot Act and Privacy Act.
• Ensures assigned staff are aware of, understand and comply with regulatory requirements and enforces regulatory standards through discipline when necessary.

WORK ENVIRONMENT:

• Work is typically performed within an office, casino, or hotel setting.
• Exposure to second-hand smoke.
• Evening and weekend shifts, extended hours, and irregular shifts may be required. Ability to work night and weekends is required.
• The noise level in the work environment is low to moderate.
• The employee may be exposed to risks associated with travel between properties and back and forth to other areas as may be required due to business demands.