Job Details

Skiatook Public Schools is seeking applicants for the position of Attendance Clerk for Skiatook High School. The anticipated start date for this position is immediately.

JOB TITLE: Attendance Clerk

SITE: Skiatook High School
DAYS CONTRACTED: 187 days, 7.5 hours per day
FLSA STATUS: Non-exempt

SUMMARY:

The Attendance Clerk provide accurate monitoring, recording and communication of student attendance for the school site. Provides information for use by others in preparing required attendance reports. Serves as first point of contact for building visitors.

ESSENTIAL DUTIES AND RESPONSIBILITES:

• Enters daily attendance and related student data into the student information system. Edits and revises data, generates information and reports as requested and according to established time lines.
• Receives, verifies, and processes incoming attendance data from teachers, parents, students, administrators and other student services personnel.
• Makes and receives phone calls and notes regarding student absences. Receives and relays messages to students and parents as necessary.
• Refers serious attendance problems according to established procedures. Assists in identifying and resolving problems of students with frequent absenteeism.
• Compiles periodic attendance and excused absence lists and provides assistance and troubleshooting at the school site level for attendance data.
• Issues and verifies student off campus passes. Records and may monitor independent study agreements and other forms of attendance.
• Prepares and maintains a variety of lists, records, and reports regarding student attendance, tardiness, truancy, suspension and discipline. Maintains up-to-date student contact information.
• Assists site assistant principals as needed.
• Performs other general clerical duties as required that support the overall objective of the position.

QUALIFICATIONS:

Knowledge & Skills:

• The position requires record keeping, office organization, and clerical skills.
• Requires knowledge of and skill using common computer-aided office productivity software and specialized applications for data entry of student information in the district's student information system.
• Requires a basic knowledge of the technical aspects of attendance recording.
• Requires a basic understanding of applicable District policies and procedures and State Law relating to student attendance.
• Requires sufficient human relations skill to convey policies, procedures, and other technical matters to others, and to exercise patience when dealing with students and parents.

Abilities:

• Requires the ability to perform the essential functions of the position including clerical and recordkeeping duties and operation of computer-aided software programs for recording attendance and related information.
• Requires the ability to maintain and reconcile records and reports consistent with defined requirements.
• Must be able to learn, apply, and interpret District and State policies that relate to attendance programs.
• Must be able to interact with students and parents from a wide range of backgrounds, occasionally in confrontational situations.
• Requires manual and finger dexterity to write, keyboard, operate computer and other standard office equipment which requires almost constant repetitive motion.

Education and Experience:

• The position requires a High School diploma or equivalent and two years of general clerical or record keeping experience OR one year of the same in a school office.
• Experience with Wengage (Sylogist) student information systems preferred.

Working Conditions:

• Work is performed in an office environment with minimal exposure to loss-time accidents.
• The attendance office supports a high volume of activity and is dominated by interruptions and conversational noise.