Job Details

Clinic Administrator

Position Information: Responsible for planning, developing, implementing, and managing multiple clinical operations and fiscal activities. May be assigned oversight responsibility for auxiliary operations such as physician and patient referral line, shipping and receiving, etc. Provides guidance and consultation to clinic managers and monitors clinical activities through a variety of reports.

Essential Duties:

• Assumes responsibility for fiscal administration of the clinical department. Includes receipt and expenditures of federal, state, and professional practice funds. Also includes reconciliation of multiple grants and contracts for the section; performs cost analyses and other studies.
• Recommend procedural changes as necessary to reduce costs and improve efficiency.
• Directly or indirectly supervises staff that may include employees at work sites located throughout campus or at remote sites.
• Responsible for taking disciplinary actions with employees, conducting performance evaluations, and handling personnel issues. Coordinates time reports and leave requests. Completes all new hire information, schedules training, and completes necessary forms.
• Ensure staff is well equipped to perform their duties.
• Coordinates and negotiates agreements with numerous agencies including, but not limited to, local hospitals and other clinical facilities, and state and federal agencies under university approved guidelines.
• Administers department's research grants and federal grants. Ensures proper collection of all contract payments.
• Approves all payments, PCard and Concur travel expenses, purchase orders, payroll timesheets, organizational unit reconciliations to assure accuracy of expenditures.
• Recommend changes to reduce costs and gain efficiency.
• Prepare reports that include conclusions and recommendations for solutions to complex fiscal or related problems.
• Evaluate operations and implements new or revised procedures.
• Manages special projects given by the department chair, the dean's office, or by clinical management to support the department, utilizing a thorough knowledge of the department, University, federal, and state regulations.
• Performs various duties as needed to successfully fulfill the function of the position.