Job Details

Job Title: Administrative Support

Pay: $20/ hour

Benefits: Health, dental, vision, 401K

Location: Tulsa, OK

Contract-to-hire

Job Summary

The Administrative Support Specialist provides essential operational and clerical support to ensure efficient daily office operations. This role serves as a key point of contact for internal teams, clients, and vendors, requiring strong communication, organization, and multitasking skills. The ideal candidate demonstrates professionalism, attention to detail, and the ability to support a fast-paced office environment.

Key Responsibilities

• Serve as front desk and reception point of contact, maintaining a professional presence and courteous telephone etiquette
• Answer and route incoming calls, greet visitors, and respond to general inquiries
• Sort, distribute, and manage incoming and outgoing mail on a daily basis
• Prepare, proofread, and send correspondence to tenants, vendors, owners, and internal stakeholders
• Maintain organized filing systems (electronic and physical)
• Order, track, and stock office supplies as needed
• Provide administrative and clerical support to management and team members
• Assist with scheduling, data entry, and document preparation
• Support special projects and team initiatives as assigned

Required Skills & Qualifications

• Strong communication, organizational, and time-management skills
• Excellent typing, grammar, writing, and proofreading abilities
• Professional demeanor with a polished phone and in-person presence
• Proficiency in Microsoft Office and general office technology
• Ability to manage multiple priorities with accuracy and discretion
• Team-oriented mindset with the ability to work independently

Preferred Qualifications

• 2+ years of previous administrative, receptionist, or office support experience
• Experience supporting property management, corporate, or professional office environments
• Familiarity with correspondence related to insurance, vendors, or tenants

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.