Job Details

Provide the following administrative duties for the property management team and Tulsa office:

• Communication, Organizational skills and Team support are crucial in this position.

• Front Desk/Receptionist – Front Office Point Person; Must possess a professional presence and telephone voice

• Sort and distribute mail on daily basis.

• Order and stock supplies, as needed.

• Excellent typing, grammatical, writing and proofing skills are required.

• Prepare and send correspondence (tenants, vendors, owners): insurance letters, delinquent letters.

• Maintain database for tenant insurance verification. Compare certificates to requirements in lease. Request updated information or certificates, as necessary.

• Update and record documentation in IMPAK or other software

• Call insurance companies to request new certificates as needed.

• Maintain and update all tenant lease files, including filing of correspondence and other information.

• Scan leases into Yardi and contracts to Sharepoint; update Sharepoint.

• Develop and maintain tenant rosters, vendor lists, insurance lists, HVAC lists, maintenance contracts, etc

• Take maintenance calls. Input Work Orders. Work with managers/tenants to resolve work orders/calls.

• Assist with any reporting requirements of the property owner, including compiling, assembling, supervision of the final product, copying, distributing and mailing.

• Coordinate special events and documents, i.e., fire drills, newsletters, tenant surveys, welcome packages.

• Gain knowledge of the tenants, location in each building, contact persons, the nature of their business, etc.

• Attend and complete required safety training

• Other Duties as Assigned.